To keep customers engaged in between billing notices and program promotions, energy utilities should have a consistent touchpoint like a monthly utility newsletter. This ongoing communication is popular across audiences, from residential customers to small business owners to C&I facility managers.

According to Questline Digital’s 2020 Energy Utility Benchmarks Report, utility newsletter readers are much more engaged with their energy utility’s program promotions. In fact, residential eNewsletter readers open promotional emails at a 37% higher rate. Small and medium business eNewsletter readers click on promotional emails at a 73% higher rate.

To gain more insights, we spoke with Brian Lindamood, Questline Digital’s VP of Marketing & Content Strategy, about the power of eNewsletters and why they are essential for energy utilities.  

Why are utility newsletters a vital customer engagement tool?

A monthly email newsletter is a critical part of a customer engagement strategy for any energy utility. They provide a regular touchpoint — a monthly reminder that the utility is working to improve customers’ lives — which is key to maintaining customer satisfaction over the long run. As part of a comprehensive content strategy, eNewsletters can reinforce messages shared on social media and drive traffic to relevant pages on a utility’s website. This creates a consistent customer experience across digital channels.

eNewsletters are also a more personal connection than other channels. When you reach inboxes on a smartphone — and more than 60% of utility newsletters are read on mobile devices — your message is going literally into customers’ hands. Plus, email is the most flexible channel. By segmenting your eNewsletter audience, you can deliver extremely relevant, targeted content that you know customers will be interested in.  

How do eNewsletters build engagement with customers versus a one-time email?

Utility newsletters are a consistent, reliable touchpoint between an energy provider and its customers. This is a chance for utilities to be part of customers’ lives on a regular basis by answering their questions, providing helpful advice and sharing interesting information.

Ultimately, this ongoing engagement builds trust and helps customers see their utility as a helpful resource. You simply cannot build that kind of relationship with a one-time email.  

What is the recommended utility newsletter cadence for maximum engagement?

We recommend a monthly schedule for utility newsletters. Our performance metrics have shown that this is “just right” — not too often, but not so infrequent that you lose the benefit of regular contact.

An eNewsletter builds engagement in part because of its regular cadence. Customers know to expect interesting content and useful advice from their utility, and they get in the habit of looking for it every month. In our experience, a bimonthly or quarterly newsletter schedule loses that benefit and delivers lower engagement. (See comparison chart below.)

Why do customers often see more value in eNewsletters compared to other types of campaigns, such as program promotions?

Advertisements are easy for customers to tune out. An unwanted promotional email is easy to delete. On the other hand, customers open eNewsletters because they want to read them — they look forward to receiving useful advice. Customers value their utility newsletters because the content interests them; it’s not just trying to sell them something.

What types of content should be included in a utility newsletter?

The best content helps improve customers’ lives. It may be energy efficiency advice that helps a customer save money, do-it-yourself tips that make a customer’s home more comfortable or educational content that helps a customer improve their energy use.

In terms of format, we recommend using a mix of text articles, videos, infographics and interactive games and quizzes. Some topics lend themselves to different formats better than others — say, because of the complexity or visual nature of the information. But more important, customers want to engage with content in a variety of ways. Sometimes they want to learn about energy through a fun quiz or watch an entertaining video. Other times, they need the visual detail of an infographic that breaks down a complicated topic.

Why is audience segmentation a valuable strategy for eNewsletters?

The goal of any content strategy is to build a long-term relationship with customers by providing content that is interesting and useful to them. Of course, not every customer is interested in the same things. If you can identify those differences, and provide specific content that meets those interests, you are more likely to increase engagement and build a strong connection with those customers.

A simple example, and one we recommend, is to create residential segments for homeowners and renters. Homeowners will be looking for energy efficiency advice that includes more elaborate renovation projects — such as insulation or HVAC replacement — where renters are more interested in efficiency measures that don’t require a large investment, like using LED lightbulbs or smart power strips.

To engage business customers, we recommend creating industry-based segments. For example, a retail shop, manufacturing plant and healthcare facility have wildly different energy needs. Through a segmented eNewsletter, we can deliver specific content to each industry. This is not only more useful to the customer, but it increases engagement and ultimately improves customer satisfaction.

A Look Back: Quarterly vs. Monthly Utility Newsletters

Since a majority of our utility partners now deploy monthly eNewsletters, 2017 is the most recent year we have metrics on monthly versus quarterly sends. In our Energy Utility Benchmarks Report, we looked at the average performance metrics across business audiences.

Based on this data, energy provuders were able to increase reach by 17 percentage points when sending utility newsletters monthly instead of quarterly.

Chart showing the performance of quarterly newsletters and monthly newsletters

Monthly newsletters perform better than quarterly newsletters across all categories. We continue to see that when communications become less frequent, customer engagement suffers.

Learn how Questline Digital’s utility newsletters can build engagement with your customers.

Newsletters have been around for a very long time — building relationships with readers since the 16th century. In the 1990s, the rise of email started the modern eNewsletter and delivery of curated content to inboxes. While email newsletters have been around a long time, they are still as effective as ever. In fact, eNewsletters have experienced a resurgence in recent years as customers increasingly look to personalized communications and relevant information from the brands they trust.

In Questline Digital’s Plugged In webinar, “The Resurgence of eNewsletters and What It Means for Your Utility,” Bethany Farchione and Ashley Guttuso shared best practices to help your energy utility’s eNewsletter stand out from the rest.

eNewsletters: The No.-1 customer engagement tool

In recent years, there has been a resurgence in eNewsletter popularity. Today’s digital landscape has transformed into a “creator economy” with over 50 million independent content creators, curators and community builders (i.e. social media influencers). With this shift, consumers are looking for useful information and a little bit of personality from the brands they know and love.

A powerful customer engagement tool, eNewsletters help turn one-time or prospective customers into repeat buyers or clients. For energy utilities in particular, eNewsletters are a consistent touchpoint that builds loyalty and stronger customer relationships over time.

“eNewsletters provide energy utilities with the ability to send information directly to a particular audience and deliver value over time to make a good impression,” said Ashley Guttuso, Director of Marketing at Simple Focus. “Through regular eNewsletter touchpoints, customers begin to trust your brand when they want to make a purchasing decision.”

Your customers want curated content

Customers appreciate that eNewsletter content is delivered directly to them based on their unique needs and interests — compared to being bombarded with content on social media that isn’t relevant. In fact, eNewsletters have 40 times the effectiveness of social media.

A successful eNewsletter can also help your energy utility achieve greater engagement with other types of communications. According to Questline Digital’s Energy Utility Benchmarks Report, eNewsletter subscribers open promotional emails at a 16% higher rate. “If your newsletter content continually helps your readers, they’ll be more receptive to future promotional content,” noted Bethany Farchione, Marketing Director of Questline Digital. “Quality editorial content earns brands the right to be promotional.”

While eNewsletters are a welcomed and popular form of customer communications, not all eNewsletters are created equal. To be successful and benefit from this resurgence in popularity, energy utility marketers need to think of their eNewsletters as editorial products or publications.

Here are 7 best practices to create a great eNewsletter for your energy utility customers:

  1. Position your newsletter like a product: Inbox attention is hard to get and keep. Think about what content would be most valuable to your audience and what your competitive advantage will be. Farchione and Guttuso recommend creating an experience for your readers that becomes a part of their routine. Figure out how to differentiate your eNewsletter from the competition — perhaps it will have a different voice or a unique format such as a top 10 list.
  2. Create an opt-in experience that works for your customers: An important aspect of your eNewsletter is deciding if a double or single opt-in is best. For example, in a double opt-in approach, after a customer signs up for an eNewsletter they receive another email asking them to confirm that they want to subscribe. According to Guttuso, your energy utility may want to consider mixing both opt-ins, which the experts at Litmus do.
  3. Stop focusing on the ideal length and readability: There is varying data on the best format and length — that’s why you should focus on readability, not word count. Your eNewsletter should have short sentences and paragraphs for easy reading on mobile devices. Use bulleted lists, bold headlines and line breaks to make your content skimmable. Your customers are accustomed to scrolling on their phones, so they are willing to go deeper in your emails, Guttuso noted.
  4. Use a combination of curated and original content: Content development is a time-intensive task. In fact, blog articles can take an average of three weeks to write. Consider working with partners to curate quality content for you, and don’t be afraid to share links to credible sources. Think of your energy utility as a curator of the best industry news and advice for your subscribers.
  5. Talk like this isn’t the first time you two have met: Think about the inbox experience and what your energy utility can do to make it feel more like a message from a friend, not a company. This might include using an individual’s name as the sender (versus just your company name). For example, your key accounts eNewsletter could include a personalized message from an account manager that works with these business customers. This approach is refreshing for customers, as they want the companies they interact with to show personality.
  6. Make the content engaging: Your eNewsletter content should include a mix of imagery, articles, infographics and videos. Quality visuals increase engagement, and videos always perform well compared to other types of content. According to Questline Digital Benchmarks data, there were 90,000+ video views from eNewsletters in 2020 and customers spend an average of 96.3 seconds on each video. Questline Digital’s research has found that residential and small business customers prefer quick-hitting, skimmable content, while key accounts customers gravitate to more technical, in-depth articles.
  7. Use a simplistic design: Design is more important than ever before. More than 40% of emails are opened on mobile devices, so readability on small screens is key. Keep the number of sections in your eNewsletter to under five with one main idea. Your eNewsletter should feature high-quality images and a simple design that is great for scrolling.

eNewsletter sends and segmentation

To maximize engagement, it’s important to be consistent with your eNewsletter by sending on a regular cadence (weekly, monthly, etc.). Remember, if you’re delivering valuable content to your customers, frequency is not a nuisance. For a majority of energy utilities, a monthly send is both effective and manageable.

Farchione and Guttuso also suggested segmenting your eNewsletter based on audience interests. For example, AEP Ohio increased their business eNewsletter engagement by 84% through segmentation. The energy utility segmented their general eNewsletter by multiple industries, including healthcare, education and manufacturing, to achieve success.

Every successful eNewsletter has a mix of these best practices. Think of your energy utility’s eNewsletter in an editorial approach to serve your audience. Perhaps you’re providing helpful advice that customers can use in their daily lives, or you’re curating the best industry news they need to know.

According to Guttuso, eNewsletters that fail have one thing in common — they are focused on the company, not the people receiving them. For your eNewsletter to be a success, focus on creating high-quality content that customers can’t wait to receive in their inboxes.

Questline Digital’s eNewsletter solution can build lasting digital relationships with your energy utility’s customers.

Newsletters: we read them, we write them, we live them. What started out as society publications (think Lady Whistledown’s Society Papers from Netflix’s “Bridgerton”), quickly turned into print newspapers. Then, as the digital age began, print publications turned to email and the eNewsletter was born.

Today, we can find eNewsletters for nearly any topic of interest. Do a quick search on Google and you’ll be overwhelmed with what to read in a matter of minutes.

But just because it seems like everyone is doing a newsletter doesn’t mean everyone is doing it well. Whether inside the energy utility industry or outside of it, here are five common eNewsletter mistakes you don’t want to make.

1. Putting Important Content Last

What is the purpose of an eNewsletter? According to Brafton, an eNewsletter is used “to share relevant and valuable information with a network of customers, prospects and subscribers…allowing you to share engaging content, promote sales and drive traffic to your website.”

With this definition in mind, it simply makes no sense to put important content last. According to Chartbeat, 35% of desktop users leave a page without scrolling down at all and the most viewed area of the page is just above the fold (typical height of a browser window) with 80% of viewership.

Today’s consumers don’t always have time or aren’t engaged enough to read a full newsletter, so put the most important takeaways at the top, whether encouraging your energy utility’s customers to watch the latest video in a popular series or educating them about new energy efficiency rebates.

2. No Call-to-Action

Newsletters are a great opportunity to encourage readers to take action after reading. A clear CTA gives readers direction for what to do during or after reading your content. Without a specific CTA, customer engagement ends before it really began. They act as a tool to increase program conversions or enrollments and without one this isn’t possible — it may even persuade customers to reevaluate why they subscribe, potentially leading to increased opt-out rates.

For energy utilities, a CTA could guide customers to your latest programs, incentives or rebates. You can include a CTA within the copy or at the beginning or end (or both) of the newsletter. This gives readers multiple opportunities to click through to more content or resources. For some tips to create CTAs that lead to conversions, Campaign Monitor suggests:

  • Using actionable language
  • Making the CTA easily identifiable
  • Keeping CTAs short, while still showcasing the required action
  • Changing the point of view to address readers
  • Creating a sense of urgency

3. Including Overly Promotional Material

While newsletters offer a valuable opportunity to promote services and programs, there is a thin line between sharing helpful resources and marketing your energy utility too much. Remember: Customers subscribe to newsletters for valuable content that will help make their lives better in some way. They expect content that meets their interests and needs. Promotional material puts focus on your energy utility rather than the customer.

When reviewing your eNewsletter, ensure you do so from a customer’s perspective. Answer these three questions:

  • Does this content help my customers solve a problem?
  • Is the content focused on the customers’ needs or my utilities’ goals?
  • What value is this eNewsletter providing to my customers?

If you can answer these questions and assess that the content is customer-centric then move forward to hit the send button!   

4. Trying to Reach Everyone

We already know customer segmentation is one of the smartest marketing tactics for any industry. According to Campaign Monitor, 56% of people unsubscribe from emails due to content that’s no longer relevant to them. For eNewsletters, it’s imperative your energy utility understands that your customers have different needs.

Business customers versus residential customers, homeowners versus renters — each audience is unique. Decide how many segments makes sense for your energy utility based on your customers’ interests and create personalized eNewsletters for those audiences.

Consider going further to segment your business customers into separate industries. When Questline Digital did this for AEP Ohio, the energy utility saw an engagement increase of 84% for their healthcare sector. In addition, engagement for their education and manufacturing segments increased by 54% and 43%, respectively.

Yes, you could reach all of your energy utility’s customers with a single newsletter, but it won’t serve your energy utility well. Segment content based on your customers’ wants and needs to see higher engagement and satisfaction.

5. Boring Subject Lines

How many emails do you receive a day that you simply discard based on subject line alone? Probably a lot. In fact, Invesp says that a staggering 69% of email recipients report email as spam based solely on the subject line. Don’t let this happen to your energy utility. Invest time into the best practices that make a subject line stand out. For starters:

  • Be descriptive
  • Keep them short
  • Limit punctuation
  • Consider your message

The last bullet is especially important — what you want your energy utility’s customers to know will drive the direction for the subject line. Most importantly, craft a subject line that would make you stop scrolling and open the email.

BONUS: Not Optimizing for Mobile or Dark Mode

Finally,  make sure your energy utility’s eNewsletters are optimized for both mobile viewing  and dark mode. Mobile should be a given — most emails are now read on smartphones — but as customers continue to spend more time looking at screens, dark mode has become increasingly important. In order to encourage more engagement and longer reading times on your eNewsletter, it’s important to consider these two factors in the design process.  

Newsletters are Here to Stay

Newsletters are a popular, and important, way to engage with customers. By creating content that speaks to what they value, your energy utility is showing that you both listen and care about your customers. Continue to be a trusted resource for them by sharing newsletters full of helpful tips, insights and solutions. And don’t make the mistake of making these mistakes.

With an eNewsletter from Questline Digital your energy utility can deliver engaging content directly to customer inboxes.

For energy utilities, eNewsletters are a vital tool to connect with hard-to-reach business customers. Whether you’re trying to reach large commercial and industrial (C&I) customers or small business owners on Main Street, eNewsletters are a consistent source of valuable information and a regular touchpoint in the digital customer relationship. But what type of eNewsletter content resonates most with business customers?

Read on to learn what topics are trending and learn simple strategies to maximize engagement with this important audience.

What eNewsletter Content Do Business Customers Want?

Businesses in your energy utility’s service territory have varying needs. For example, a hospital has very different energy needs than a manufacturing facility. The size of a business also has an impact on their familiarity and comfort level with energy efficiency. A large corporation likely has an energy manager on staff, but a small business with 50 or fewer employees may not.

The truth is there is no one-size-fits-all business customer — that’s why segmentation is an important strategy to reach different industries or types of businesses.

Segmentation is a best-practice solution to maximize the impact of your eNewsletters. Your energy utility can achieve greater customer engagement by tailoring content based on a particular audience’s needs and interests. For example, segment your eNewsletters based on the size of the business (such as C&I customers) or create eNewsletters focused around the top industries in your region.

Industry-Segmented eNewsletters Reach More Business Customers

AEP Ohio, an energy utility that serves 1.5 million customers in the state, experienced a dramatic increase in customer engagement with a segmented eNewsletter strategy. The energy utility partnered with Questline Digital to segment their business eNewsletter by multiple industries, including healthcare, education and manufacturing.

Each eNewsletter features industry-specific educational content, such as HVAC considerations, workplace safety, seasonal efficiency, electrification and building comfort. Compared to the non-segmented eNewsletter, the industry-specific eNewsletters achieved outstanding customer engagement (based on click-through rate).

  • 84% higher engagement for the healthcare segment
  • 54% higher engagement for the education segment
  • 43% higher engagement for the manufacturing segment

Trending eNewsletter Topics for Utility Business Customers

Once you’ve segmented your eNewsletter, the next step is deciding what topics to share with each group of business customers. These are some of the trending topics we’re seeing in energy utility eNewsletters in 2021:

1. Simple ways to save energy

Businesses of all shapes and sizes are looking for easy ways to save energy and improve their bottom line. In the past year, the top business content centered around simple energy-saving upgrades, how to save energy during business downtime, LED lighting upgrades and other quick fixes. The infographic “Low-Hanging Fruit: 5 Simple Energy-Saving Upgrades” was a popular piece in this category.

Example of enewsletter content for business customers about energy efficiency

Your SMB business customers are looking for simple solutions they can do themselves to improve energy efficiency, such as installing occupancy sensors, smart plugs or unplugging unnecessary “energy-guzzling” equipment. Larger business customers may be interested in upgrading their HVAC system or installing LED lighting throughout their facility (or multiple facilities). However, these projects are a major investment. Your eNewsletter content should focus on the benefits of these upgrades, such as long-term financial gain, a healthier work environment and more productive employees.

2. Renewable energy

Large corporations like Amazon, Starbucks and Walmart are making headlines for their commitment to renewable energy, reduced carbon emissions and other sustainability initiatives. Your business customers are also looking for opportunities to reduce their carbon footprint without breaking the bank. An article like “Solar Energy Can Power Savings at Your Facility” is an effective introduction to the topic.

Example of enewsletter content for business customers about solar energy

To help business customers invest in renewables, consider content that explores their renewable energy options. Popular topics for business customers include renewable energy credits, solar power, wind energy, geothermal systems and energy storage. Consider sharing news about your energy utility’s renewable energy offerings and initiatives, such as a new solar farm in operation or available renewable energy tariffs for easier access to clean power.

3. Smart technology

Your residential customers aren’t the only ones interested in smart technology. Business customers want to know about the latest technology available to them and how these gadgets can help them increase energy efficiency. Many business customers simply don’t understand the impact of smart technology when it comes to saving money and improving productivity. Questline Digital’s popular video “5 Ways to Save With Smart Technology” is a quick and engaging overview of the topic for business customers.

Example of enewsletter content for business customers about smart technology

We recommend sharing content about the advantages of smart thermostats to automate energy use in an office environment or the benefits of connected security cameras, smart locks and alarm systems to keep customers’ facilities safe. In addition to smart technology, keep your customers informed on hot topics in the industry like beneficial electrification, demand response and smart grid technology.

4. Electric vehicles and equipment

Both large and small business customers are thinking about electrifying their fleets and warehouse equipment. The benefits abound, from less maintenance to reduced noise levels. To meet the demand of employees and customers who are investing in electric vehicles, many companies are considering installing EV chargers at their facilities. Not only does an investment in electric vehicles and equipment save money long-term, but it also shows that your company is taking steps to reduce its carbon footprint. An infographic like “Electric Vehicle Charging at Businesses” is effective at illustrating these benefits and providing lots of information in a quick, digestible format.

Example of enewsletter content for business customers about electric vehicles

We recommend sharing educational, action-oriented EV content to help businesses in their decision-making process. For example, why should they consider EV workplace charging? What are the benefits of converting to electric warehouse equipment? Is an electric fleet the right fit for their business? Your business customers rely on your energy utility’s advice and resources to help them make the right decision.

Build Engagement With Business Customers Through eNewsletter Content

To maximize eNewsletter engagement, utilize segmentation strategies and share topics that will help businesses improve their operations. With the right content, your energy utility can help your business customers make smart investments in energy efficiency.

With Questline Digital’s eNewsletters for Business Customers, you can build more effective digital relationships and maintain long-term satisfaction.

For over 30 years, Questline Digital has been dedicated to helping energy utilities connect with their customers. Before changing our name to Questline and then Questline Digital, the company that started as “Tech Resources Inc.” was engaging energy utility customers through the latest technology at the time: the fax machine.

While technology has certainly changed over the years, our mission has remained steadfast: to build long-lasting relationships between energy utilities and their customers. Read on for a look back in time at Questline Digital’s humble beginnings and how our company has transformed over the years.

Timeline showing the history of Questline utility customer engagement

The early years of Questline Digital

Questline Digital was officially born in 1990. Dr. Bob Hines, a Battelle employee in Columbus, Ohio, was training an energy utility client on economic development software he developed. The energy utility client asked Hines if there were any Battelle technologies in which their parent company, Dominion Power, might be interested in as an investment. This led to the creation of a 10-person spin-off company, Tech Resources Inc., owned by Battelle and Dominion Power to commercialize technologies at Pacific Northwest National Laboratories (PNNL).

Over the next four years, Tech Resources’ primary service was industrial energy audits and operating an Electric Power Research Institute hotline called Metaline for utility clients. While Metaline originally covered metallurgical-type inquiries, it soon expanded to cover almost any industrial operations issue. A fee was charged for each inquiry.

Dave Reim (now Questline Digital’s president and CEO) and engineer Jose Antommarchi were hired to answer these calls and conduct audits. After the Department of Energy (DOE) began providing industrial energy audits, this part of the business evaporated almost overnight.

Growing pains and new leadership

Ultimately, leadership at Dominion Power and Battelle believed that Tech Resources would not survive, so they offered to sell the company to the remaining employees. In 1994, seven employees bought the company. A new business model offered utilities an annual subscription to answer unlimited customer inquiries; the service was called Questline (Question Line), our company’s namesake.

To promote Questline, Reim had an idea to support utility account managers by developing a fax newsletter to send to their customers. Tech Resources sent out thousands of faxes per month with illustrations hand-drawn by Hines. This allowed the company to expand as a value-added informational service. After several years of moderate growth, the company added some research librarians, including Scott Miller (now Questline Digital’s content director), to help answer inquires.

A new millennium, a new focus

In 2001, Hines became president of Tech Resources. By 2003, utility newsletters had become the main focus of the company. Tech Resources started sending newsletters by email, which led to the growth of an electronically accessible library of Questline articles. The company soon developed the IntraQuest and RelationshipBuilder platforms for content creation and email delivery and tracking.

Throughout this decade, the company appeared every year in the Inc. 5000 list of the fastest-growing companies in America. With Questline newsletters taking center stage, many energy utility clients began to refer to Tech Resources only as “Questline.” In response, the company formally changed its name.

A leader in content marketing  

In 2013, Reim was elevated to president of Questline. Hines, who served an essential role in the start of Questline, retired in 2015.

The original RelationshipBuilder platform was also redeveloped into our proprietary Engage platform to give energy utility clients access to powerful content marketing capabilities, including deployment and reporting tools. Through Engage, the original content library was transformed into a catalog of 4,500 articles, videos, infographics, interactive quizzes and social media posts.

Today, Questline Digital works with hundreds of energy utility clients across the United States. The company’s focus is helping energy utilities transform their digital marketing strategy to achieve program results and increase customer engagement. Questline Digital’s content marketing, custom creative and technology solutions are designed specifically with energy utilities in mind.

The company has also become a leader in performance metrics for the energy utility industry.  In 2014, Questline launched the Annual Energy Utility Benchmarks Report to share our robust data and insights with our clients and the industry. This valuable report has helped shape the marketing strategy and optimize campaign results for hundreds of energy utilities.

No matter how many years go by, the Questline Digital team remains focused on energy utilities and their customers. As our history demonstrates, our team continues to reinvent itself, adapt to new technologies and think of innovative ways to connect energy utilities with their customers.

We are proud of our track record of successful customer engagement and technological innovation over the years — and we’re just as excited about the next 30 years and what’s to come for our energy utility partners.

Learn how Questline Digital’s expertise in customer engagement can help your energy utility build long-term digital relationships.